Job Title:             Payroll Specialist

Location:            Financial Services

Pay Grade:         Administrative and Professional Scale Grade A07 (Part-Time)

Work Calendar: All 12 Month Staff

FLSA Status:       Non-Exempt

 

GENERAL PURPOSE

Under the general supervision of the Assistant Director of Payroll, this position performs technical and clerical work involving the preparation and maintenance of payroll records.

 

MAIN JOB TASKS AND RESPONSIBILITIES

 

Process Payroll Changes

• Verify time and leave reports submitted from each school location and making corrections as needed.
• Process monthly deduction and pay code changes in ERP system.
• Process required personnel actions.
• Verify and balance payroll entries prior to processing monthly payroll.
• Prepare payroll reports as necessary.
• Assist with processing and reprints of W2's.
• Assist with preparation and reconciliation of year end reports.

 

Reconcile and maintain records

• Reconcile pre- and post-tax deductions.
• Maintain appropriate records and files.

 

Support and demonstrate core values of Stafford County Public Schools

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

 

EDUCATION AND EXPERIENCE

• High school diploma, G.E.D., or any combination of education and experience equivalent to graduation from high school, supplemented by courses in bookkeeping, accounting or a related position.

 

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
  • Payroll system codes and procedures
  • Stafford County School Board financial management policies and procedures.
  • Standard accounting principles, terminology, methods, procedures, and equipment.
  • Standard office procedures, practices, and equipment.
• Skills
  • Operate computer, and other standard office equipment necessary to maintaining records.
  • Follow detailed procedures and perform mathematical computations with accuracy.
  • Ability to work with intermediate abilities in Excel spreadsheets and Google docs and sheets.
• Abilities
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Meet deadlines for all work even when working on multiple projects
  • Show sustained effort and enthusiasm in quality and quantity of work

 

WORKING CONDITIONS and PHYSICAL REQUIREMENTS

• Work environment is inside, with low noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements.
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

 

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.