Job Title:           Executive Director of Transportation Services

Location:         Transportation Services

Pay Grade:       Administrative and Professional Scale Grade A03

Work Calendar:           All 12 Month Staff

FLSA Status:  Exempt

GENERAL PURPOSE

Reporting to the Deputy Superintendent and Chief Operating Officer, the Executive Director of Transportation Services is responsible for the safe and efficient transportation of students of Stafford County Public Schools (“Stafford Schools”) riding school buses to and from school and school-sponsored activities. This individual will supervise all aspects of the Department of Transportation Services (“Department”), oversee a comprehensive program to recruit and retain a qualified corps of drivers and bus attendants, and ensure compliance with all State, Federal, and School Board-approved laws, policies, regulations, and guidelines as they impact student transportation. The successful Executive Director will ensure that student transportation provides consistent service that enables students’ full participation in educational and extracurricular activities and that the School Division makes informed decisions on policies and decisions regarding student transportation.

MAIN JOB TASKS AND RESPONSIBILITIES

Oversees consistent and efficient student transportation operations

• Plans, organizes, and operates the Department’s programs in accordance with School Board policies, Virginia Department of Education (“VDOE”) regulations, and other relevant State and Federal laws.
• Ensures school transportation programs meet all requirements of the daily instruction programs and extracurricular activities.
• Oversees the recruitment, hiring, training, and supervision of all bus drivers, bus attendants, and other Department personnel.
• Ensures timely preparation and administration of the Department’s payroll.
• Supervises process for determining and issuing contracts to drivers and attendants to efficiently manage Department payroll while providing consistent route coverage.
• Provides effective training for all Department staff and maintains appropriate handbooks and other training materials to ensure compliance with relevant laws and procedures.
• Maintains, implements, and enforces safety standards and protocols in conformance with relevant State and Federal laws and regulations and insurance company requirements.
• Coordinates administration of the CDL “Third Party Tester Agreement” as required by the Virginia Department of Motor Vehicles.
• Ensures timely reporting of required information, including but not limited to accident reports, ridership, and mileage to Stafford Schools leadership, insurance company, and the Virginia Department of Education

Serves as expert advisor on transportation-related policies and decision

• Prepares the Department’s annual budget proposal.
• Proposes strategic plans to improve Department operations and/or alignment of Department activities with overall strategic plan of Stafford Schools.
• Maintains appropriate data on Department operations to meet legal requirements, inform strategic decisions, and provide requested reports to the Superintendent and School Board.
• Advises the Superintendent (or designee) on road conditions and makes recommendations on school closures or delays during inclement weather.
• Serves as a liaison to parents with concerns or special requests regarding student transportation.

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all federal, state, and local policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree from an accredited college or university; master’s degree preferred. Relevant experience in excess of requirements will be considered in lieu of degree.
• Possession, or ability to obtain within six months of employment, a Commercial Driver’s License with a school bus certification valid in the Commonwealth of Virginia.
• Five (5) or more years of supervisory experience in K-12 school administration or passenger transportation services; experience with pupil transportation service preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
  • Methods and procedures for efficient and safe transportation of students
  • State and federal laws related to student transportation
  • Methods and practices for budgeting, record keeping, and purchasing
• Skills
  • Computer systems, software, and operations for transportation management such as VersaTrans
• Abilities
  • Show initiative and flexibility in leadership of large department
  • Demonstrate effective time management and organizational skills
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Meet deadlines for all work even when working on multiple projects
  • Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment is both indoors and outdoors with regular exposure to weather conditions and occasional proximity to roadways with moving traffic, and occasional exposure to chemicals or other negative air quality elements.
• The work is medium work requiring exertion of up to 50 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; operating motor vehicles or heavy equipment; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.