Job Title:            Specialist of School Support for Afghan Students

Location:          Academic Programs

Pay Grade:       Administrative and Professional Scale A07

Work Calendar: All 12 Month Staff

FLSA Status:   Non-Exempt

GENERAL PURPOSE

This position is a two-year, grant-funded position.

Reporting to the Director for Student Access and Opportunity and working under the direction of the Coordinator of Federal Programs, the School Support for Afghan Students (SSAS) Specialist provides leadership and coordination for school- and community-based activities under the School Support for Afghan Students for Stafford County Public Schools.

The specialist monitors compliance: Ensuring that Stafford Schools adheres to all federal and state regulations and guidelines related to the specific programs under the SSAS grant. The successful candidate will have strong organizational and fiscal management skills along with the ability to effectively oversee implementation of grant-funded programs for compliance.

The specialist will also ensure that all work is done in accordance with the Virginia Procurement Act, other applicable law, and Stafford School policies and procedures. The successful candidate will have the ability to work independently, exercise strong professional judgment, and have a customer service mentality to support colleagues without procurement expertise and conduct successful vendor searches.

MAIN JOB TASKS AND RESPONSIBILITIES

Ensure effective implementation of federally funded programs

• Manage the SSAS Application including all grant writing, amendments, bookkeeping, recordkeeping, reporting, and reimbursements.
• Coordinate with family liaisons funded through this SSAS award.
• Conduct site visits and other evaluations or audits to ensure SSAS-funded activities align with the purposes stated in Stafford Schools SSAS Budget and Metrics Application.
• Manage all budgets related to the SSAS award and assurance that all grant expenses are compliant with state and federal regulations.
• Prepare and submit all reports required for the SSAS award including, but not limited to, program evaluation, periodic audits, project reports.
• Monitor and evaluate the effectiveness of the SSAS award, identifying areas for improvement, and implementing strategies to enhance program outcomes and student success.
• Collaborate with school administrators and division personnel to develop budgets and allocate resources effectively to support qualifying Afghan students and families.

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree from an accredited college or university preferred or equivalent work experience with bookkeeping, grant administration and management
• Three (3) or more years of progressive experience in bookkeeping and experience with grants and/or in K-12 education strongly preferred.
• Experience with and /or assisting in developing and managing budgets for programs, ensuring accurate allocation of funds and adherence to financial guidelines.
• Experience with financial recordkeeping, including revenue, expenditures, and reimbursements.
• Experience with expense tracking including monitoring program-related expenses and working with other financial documents to ensure proper coding and compliance with funding source requirements.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
  • Work with or familiar with the Virginia Department of Social Services guidelines for grants.
  • Grant writing and reporting preferred.
  • Budget management and audit compliance experience.
  • Afghan refugee community, support agencies, and the ability to market educational information to this community.
• Skills
  • Strong interpersonal skills and positive relationships with the public.
  • Computer skills working with Google Suite and Microsoft applications.
  • Manage multiple projects and meet deadlines.
  • Lead and collaborate in goal-driven work and facilitate group decisions.
• Abilities
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Meet deadlines for all work even when working on multiple projects
  • Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment primarily inside, with moderate noise, temperatures that are controlled and no exposure to chemicals or other negative air quality elements.
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.